Privacy Policy

Podcast Ventures Holdings, LLC · Last updated: June 23, 2026

1. Introduction

Podcast Ventures Holdings, LLC (“Company,” “we,” “us,” or “our”) operates Top10Podcasts.com and related digital properties (collectively, the “Site”) and provides podcast growth, content generation, and digital marketing services. We are committed to protecting the privacy and personal data of our clients, website visitors, and prospective clients.

This Privacy Policy explains what personal information we collect, how we use it, who we share it with, and the rights you have over your data. It applies to all personal data collected through our website, services, communications, and any platforms we manage on your behalf.

By using our Site or services, you agree to the practices described in this policy. If you do not agree, please discontinue use of our Site and services.

2. Who We Are

Podcast Ventures Holdings, LLC is a digital marketing and content generation agency specializing in podcast production, growth strategy, and content distribution. We act as both a data controller (for data we collect directly) and a data processor (when we handle client audience data on behalf of our clients).

Contact Information:
Podcast Ventures Holdings, LLC
Email: luis@top10podcasts.com
Website: www.top10podcasts.com

3. Information We Collect

3.1 Information You Provide Directly

We collect information you voluntarily provide when you:

  • Fill out a contact or inquiry form on our Site
  • Book a discovery call or consultation
  • Sign a client agreement or onboarding form
  • Communicate with us via email, phone, or messaging platforms
  • Submit content, podcast recordings, or creative assets for us to work with

This may include your name, email address, phone number, business name, billing information, social media handles, podcast links, and any creative or business content you share with us.

3.2 Information We Collect Automatically

When you visit our Site, we automatically collect certain technical data including:

  • IP address and general location data
  • Browser type, device type, and operating system
  • Pages visited, time on site, and referring URLs
  • Cookie identifiers and session data
  • Interaction data (clicks, scrolls, form completions)

3.3 Information from Third-Party Platforms

As a content and digital marketing agency, we may access data from third-party platforms you authorize us to manage on your behalf, such as:

  • Podcast hosting platforms (e.g., Spotify for Podcasters, Apple Podcasts Connect)
  • YouTube and social media analytics
  • Email marketing platforms (e.g., Klaviyo, Mailchimp, ActiveCampaign)
  • CRM systems (e.g., HubSpot, GoHighLevel)
  • Advertising platforms (e.g., Meta Ads, Google Ads)

We access this data solely to perform the services outlined in your client agreement. We do not use your platform data for our own marketing purposes.

3.4 Cookies and Tracking Technologies

We use cookies, pixels, and similar tracking technologies to operate and improve our Site. These include:

  • Essential cookies: Required for the Site to function (e.g., session management)
  • Analytics cookies: Help us understand how visitors use our Site (e.g., Google Analytics)
  • Marketing cookies: Used to track campaign performance and retargeting (e.g., Meta Pixel, Google Tag Manager)

You can manage cookie preferences through your browser settings. Note that disabling certain cookies may affect Site functionality. We honor browser-level “Do Not Track” signals where technically feasible.

4. How We Use Your Information

We use your personal information for the following purposes:

  • To deliver and manage the digital marketing and content services you have contracted us for
  • To communicate with you about your account, projects, and deliverables
  • To send service-related updates, invoices, and legal notices
  • To send marketing communications about our services (with your consent, where required)
  • To analyze and improve our website, services, and internal processes
  • To comply with legal obligations and enforce our agreements
  • To prevent fraud and ensure the security of our systems

We do not sell, rent, or trade your personal data to third parties for their own marketing purposes.

5. Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA) or United Kingdom, our legal basis for processing your personal data is:

  • Contract: Processing is necessary to perform our services under your agreement with us
  • Legitimate interests: To operate and improve our business, prevent fraud, and communicate relevant information
  • Consent: For marketing communications and non-essential cookies, where we have obtained your explicit consent
  • Legal obligation: Where we are required to process data to comply with applicable law

You may withdraw consent at any time where we rely on it as a legal basis, without affecting the lawfulness of processing based on consent before withdrawal.

6. How We Share Your Information

6.1 Service Providers

We share data with trusted vendors who help us operate our business, including:

  • Cloud hosting and storage providers
  • Project management and communication tools (e.g., ClickUp, Slack)
  • Payment processors (e.g., Stripe)
  • Email and CRM platforms
  • AI content tools used in content production workflows

All service providers are contractually required to process data only on our instructions and in accordance with this policy.

6.2 Client Platform Management

When we manage third-party platforms on your behalf (e.g., YouTube, podcast hosts, social media), we act as a data processor. Any audience or subscriber data on those platforms remains yours. We will not use it for any purpose outside of your contracted services.

6.3 Legal Disclosures

We may disclose personal data if required by law, court order, or governmental authority, or if we believe disclosure is necessary to protect our legal rights, prevent fraud, or protect the safety of any person.

6.4 Business Transfers

If Podcast Ventures Holdings, LLC is involved in a merger, acquisition, or sale of assets, your personal data may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our Site before your data is subject to a different privacy policy.

7. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. Specifically:

  • Client account and project data: Retained for the duration of the contract plus 5 years for legal and accounting purposes
  • Prospect and lead data: Retained for up to 2 years from last contact, or until you opt out
  • Website analytics data: Retained for up to 26 months
  • Marketing communications data: Retained until you unsubscribe or request deletion

When data is no longer needed, we securely delete or anonymize it.

8. Your Privacy Rights

8.1 Rights for All Users

Regardless of your location, you have the right to:

  • Opt out of marketing communications at any time by clicking “unsubscribe” in any email or contacting us directly
  • Request information about what personal data we hold about you
  • Request correction of inaccurate data

8.2 Rights for EEA/UK Residents (GDPR)

If you are in the EEA or UK, you additionally have the right to:

  • Access: Obtain a copy of your personal data
  • Erasure (“right to be forgotten”): Request deletion of your personal data, subject to legal retention obligations
  • Restriction: Request that we limit how we use your data
  • Portability: Receive your data in a structured, machine-readable format
  • Object: Object to processing based on legitimate interests or for direct marketing
  • Lodge a complaint: File a complaint with your local data protection authority
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